Holy Cross Church and School Partnership Assistant

Title: (A brief summary of the job)Holy Cross Church and School  Partnership Assistant The Partnership Assistant serves as receptionist for the church office, is responsible for maintaining volunteer and membership statistics, contribution records, and scheduling all official acts

Content (information about the job)Major Area of Responsibilities:


1.  Administrative

a)     Serve as receptionist and answer incoming calls

b)    Maintain, generates and mail all records for members in the computer and Church Register

c)     Schedule official acts and prepare documents working with pastors

d)    Maintain lists and assist in preparing materials for new partner classes

e)     Prepare Shut-in Visit Schedule, Hospital Visitation Schedule, and Pager Coverage Schedule

f)     Prepare monthly Elders Report, and semi-annual report of accessions and losses to congregation

g)    Prepare attendance reports for school families, and handle mailings concerning attendance

h)     Prepare yearly subscription to the “Lutheran Witness”, and e-mail updates to District office

i)      Prepare mailing labels, reports and bulk mailings as requested

j)      Order office supplies (General supplies, paper, envelopes, worship supplies)

k)     Prepare funeral service programs

l)      Record grief aftercare and assign caller

m)   Order and handle distribution of offering envelopes

n)     Coordinates volunteer activity.

o)    Prepare weekly prayer sheets and prayers

p)    Backup for other supporting office staff


2.  General

a)     Knowledge of  a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel,  etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;

b)    Excellent ability to communicate orally and in writing

c)     Exhibit a positive attitude and cooperative spirit in a team-oriented environment.

d)    Maintain confidentiality and unquestioned integrity.

e)     Cooperate with the Office Manager and staff by performing other duties as assigned.

Contact Information

Contact Name:Todd Seiman

Contact Position:Office Manager

Contact E-Mail:tseiman@holycrossfw.org

Contact Phone Number: 260 739 6518

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