Administrative Assistant to the Dean
Position overview: Reporting to the Dean of the College of Education and Social Sciences, the administrative assistant to the dean provides general administrative support while managing details pertaining to the administration of the College in support of the Dean in their role as chief operating officer of the College. In addition to assuring effective communication between the College and other University offices, the administrative assistant also supervises any assigned student workers.
Essential job functions:
- Assists the Dean in preparing letters of appointment, annual renewal letters for full and part-time faculty, as well as arrangements for summer faculty employment.
- Assists with faculty searches, supporting search committees and overseeing plans for interviews, and new faculty orientation.
- Assists the Dean with faculty personnel matters pertaining to midpoint reviews, promotion and tenure, sabbaticals, and other approved leaves.
- Provides assistance in managing course schedules, monitoring faculty teaching loads, and processing instances of academic dishonesty.
- Assists with record-keeping pertaining to College minutes, faculty annual reports and evaluations, faculty professional development, and summer grant awards.
- Maintains accurate filing systems including electronic and hard copies.
- Assists the Dean with College financial matters and budget oversight, including adjunct and overload costs.
- Reconciles p-cards for department chairs and assists the Dean in monitoring departmental and College budgets.
- Assists the Dean with acquiring and reporting information from University databases and offices.
- Assists with planning and coordination of College-sponsored events and programs.
- Manages the collection and maintenance of course syllabi.
- Assists, as needed, in the preparation of materials for meetings of the Board of Trustees.
- Supervises students employed by the College and assists the Dean in reconciling timecards.
- Manages the Dean’s calendar of appointments.
- Updates and maintains the College’s web pages, electronic and print bulletin boards, and other promotional materials.
- Supports the teaching and research responsibilities of the Dean.
- Assists the Dean with other duties as assigned.
- Bachelor’s Degree preferred.
- Minimum of five years of office experience in a clerical, secretarial, or administrative assistant role.
- High level of proficiency in word processing, presentation, spreadsheet, database, and desktop publishing applications. Microsoft Office experience and understanding required.
- High level of proficiency in spoken and written English with demonstrated ability to clearly compose and accurately proofread documents.
- Self-directed, comfortable completing tasks with a minimum of direct supervision, with a commitment to continuous self-improvement and professional development.
- Well-organized and detail-oriented; able to multitask and coordinate multiple office activities simultaneously, while completing assigned tasks in an accurate and timely manner.
- Professional appearance with the ability to interact effectively with persons at all organizational levels. Must represent Manchester University with the highest degree of professionalism.
- Trustworthy and able to maintain confidences when dealing with sensitive and confidential University information.
- Positive attitude with a commitment to support a harmonious team environment.
- Able to work extended hours to meet occasional seasonal demands of the office.
General information: Manchester University is an independent, liberal arts university with a campus in North Manchester, Ind., where approximately 1,300 students choose from at least 60 areas of undergraduate study, two master's programs and 21 NCAA Division III varsity sports. Our second campus in Fort Wayne is home to the Manchester University College of Pharmacy, where graduates are awarded the Pharm.D. Doctoral degree.
Manchester has a distinctive commitment to developing respect for ethnic, cultural and religious pluralism and an international consciousness. Manchester University respects the infinite worth of every individual and graduates persons of ability and conviction who draw upon their education and faith to lead principled, productive, and compassionate lives that improve the human condition. As an institution rooted in the tradition of the Church of the Brethren, Manchester University values learning, faith, service, integrity, diversity, and community.
Work schedule: This is a half time, non-exempt position. Twenty (20) hours per week (8:00 a.m.-5:00 p.m. M-F) will be the general rule. However, depending on project cycles and workflow demands of the University, additional hours and/or workday schedule changes may be required occasionally.
What we offer: We offer competitive pay and the opportunity to serve in a dynamic educational environment.
Salary range: $15.00 - $17.00/hr
To apply: Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator.
Application link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c01330c8-9bdc-4d7b-b355-90630c559bae&jobId=251704&lang=en_US&source=CC4&ccId=2430645216_8781
Manchester University is an equal opportunity employer.
Applicants who further diversify our faculty and staff are warmly welcome.